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【Job Function】
- Organize and support Corporate Governance job with instruction of Directors
- Taking the communication with Japan office related to the Corporate Governance when necessary
- Manage Corporate Support Team to proceed overall back-office job
- Excellent communication skill and proactive attitude to maintain the healthy relationship among employees
- Excellent organizing and tidy up skill to handle documentation and schedule for the company
- Manage and/or improve KL office facilities, infrastructure, conditions, and office security
- Manage and/or improve the condition of the office condition and operation
- Understand on the Japanese company culture (not required for the actual experience, but attitude to willing to understand is important)
- Manage and lead the career development of the subordinate
- Able to discuss and propose about the organization structure and staffs career development plan
【Job Responsibilities】
- Attend on the meeting between Japan related to the Corporate Government and co-work with Directors to implement
- Support Analyzing and updating of the overall company regulation and policy with Director
- Collaborate and communicate with company secretariat in all business-related matter arising from the operations need forms
- Support Expatriate in work permit application and certain level of basic personal life-style support
- Support and arrange hiring procedure to ensure a sufficient manpower in the Sales office through the communication with other staffs in the Sales office.
- Monitor and arrange the onboard program for new employees (ID, PC, E-mail address, Name Card, etc.) to ensure a smooth and pleasant hiring process.
- Manage and monitor the Reporting job of the attendance and OT matters i.e. scan and email leave forms, MC & OT to HQ to enable accurate salary calculation.
- Coordinate & organize all related forms which include leave forms, staff token & PR
- Communicate and execute newly established policies as the support of HRGA and/or Directors and navigate KL office staff (Including merchandisers) towards the direction of the policies
- Understand the Sales office situation, and proposing the upgrade of the policies, events, office set up, and etc., through the discussion with Superior and MLK office for the overall improvement
- Monitor and implement the idea to provide good hospitality to visitors and clients to help promote a positive image of the company Oversee
- Support Sales team and Directors on traveling arrangement (Visa, Flight, Stay, Logistic, Allowance, etc.)
- Coordinate and arrange training for Sales Teams with HQ to enable employees are equipped with appropriate knowledge and skill.
- Act as Safety and Health representative for Sales Team in the SHE Committee to enable safety and health issue of the employee are assured.
- Complete necessary documents and license to maintain office operation
- Discuss and propose for the upgrading company organization structure and staffs' career development plan
- Monitor and manage Company related assets been used properly and efficiently (e.g. Office facilities, Company Car, Company TnG card, Credit card, Petrol card, etc.)
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