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Our Client is a global leader that has been designing and executing meetings and events. They are looking for an Event Manager (Japanese Speaking).
【 What you will be doing 】
- Provide meeting and events industry-relevant guidance
- Provide a consultative approach to supplier sourcing, ensuring client identified clear objectives for the outcome of the meeting, conference or program
- Commitment to program-related KPIs, SLAs, and data quality requirements
- Sourcing, selection, and presentation of venues and/or suppliers, taking into consideration the requirements, budget, and key success factors for the program
- Enforce and negotiate the adoption of the client’s terms and conditions to identify and mitigate any legal or financial risks with engaging with third-party suppliers
- Establish ongoing relationships (including site visits) with key suppliers such as venues, caterers, restaurants, AV suppliers, and transportation providers as needed
- Efficient management of timelines/deadlines for multiple programs, maintaining effective communication and clarity with clients throughout the sourcing and/or planning process regarding all aspects of the program, including venue management, budgeting, and final program reconciliation
- Ensure timely payment of all supplier/vendor bills, client invoicing, deposits, and payment status with Accounts Payable
- Additional scope as and when requested
- Ancillary services for virtual managed and produced meetings which include production, audiovisual, creative services, speaker engagement, moderation, knowledge about various virtual platforms
- Provide logistics consultation and support, facilitate smooth operation onsite, communicate program/event details, and provide relevant collaterals to clients and suppliers
- Facilitate the creative direction and overall development timeline of the program-related participant and host communications materials, including, but not limited to web sites, invitation letters and registration forms.
- Responsible for building simple registration sites or working with a Web Designer to develop
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